Job Type: Permanent, Full-Time
Hours: 37.5 Hours Per Week
Salary Range: 50,000-64,000 per year.

About the Parish: Saint Peter's Parish is a Catholic Church located in downtown Nanaimo. We extend a warm welcome to all who enter our doors. Since our formation in 1885, our parish community has been committed to serving Nanaimo and beyond, offering liturgical, sacramental, social, and community support. With active ministries spanning from children’s sacramental education to adult programs and a vibrant music ministry, we offer a place for everyone. We are actively involved in various social and community initiatives, from hosting the annual winter shelter with Nanaimo Family Life Association to providing grocery assistance and supporting those experiencing grief or illness.
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Job Summary: The Operations Manager at the Parish of St. Peter’s is entrusted with ensuring the smooth functioning of physical resources in service of the parish’s sacred mission. This role combines administrative oversight with hands-on leadership of facilities maintenance, capital projects, and campus safety, all grounded in the values and traditions of the Catholic Church. 

​​Key Responsibilities

​1. Administrative & Staff Leadership
  • Task Training & Development: Design and deliver job-specific training modules for employees and volunteers that ensure consistency with diocesan policy and parish standards for physical and facilities safety.
  • Human Resources Administration: Work in concert with the Office Manager to ensure all files and contracts with third parties are properly filed, paid, up to date, and managed. 
    ​- Reports to the Management Committee, Pastor, and Building Committee, works cooperatively with Office Manager, Parish Secretary, and Parish Contract workers.
  •  Event Support: Assist in scheduling, setup, cleaning, and logistical coordination, in concert with the Office Manager, for various parish activities and ensure the spaces are set up for various needs.

2. Facilities & Project Management

  • ​Preventive Maintenance: Develop and maintain a multi-year maintenance plan for church buildings, office spaces, school facilities, and grounds.
  • Coordinate Cleaning: Ensure cleaning of Church, offices, hall, grounds, cemetery, and rectory are being taken care of by either volunteers, contract workers, or parish staff.
  • Capital Projects: Work in concert with various parish committees in the the planning, bidding, scheduling, and oversight of renovations, remodeling, and new-construction projects, ensuring alignment with parish master plans and architectural standards.
  • Vendor & Contractor Coordination: Solicit and manage service agreements for HVAC, electrical, plumbing, landscaping, security systems, custodial services, and emergency repairs.
  • Safety & Compliance: Implement and monitor emergency procedures (fire drills, lock-down protocols), key-control systems, and campus security measures in accordance with diocesan guidelines.
  • Facilities Calendar: Maintain a centralized online calendar for space reservations, maintenance windows, and event setup/tear-down.
  • Parish Environment: Ensure the parish is properly set up for the various liturgical season and ensure all grounds are clean and up to the best standards necessary.
  • Purchases: solicit contracts and orders for various supplies for the spaces as needed.
  • Reports: Ensures maintenance updates and tracking of maintenance issues for long-term parish memory. 
    ​- Manages budgets, spending, and cost saving efforts to help make the parish long term viable.

Qualifications & Competencies

  • Education: Bachelor’s degree in Facilities Management, or related field experience.
  • Experience:
    - Minimum of 3-5 years in operations, facilities, or project management.
    - Demonstrated success supervising contractors and working cooperatively with other staff.
    - Proven track record managing multi-phase construction or renovation projects.
  • Technical Skills:
    - Proficiency with, Microsoft Office Suite, and online calendaring systems.
    - Working knowledge of building-systems maintenance (HVAC, electrical, plumbing, security).
    - Class 5 License and own vehicle.
  • Interpersonal & Leadership:
    - Strong organizational and problem-solving abilities.
    - Excellent written and verbal communication, with sensitive pastoral discretion.
    - Embodies Catholic ethos, serving with humility, integrity, and collaborative spirit.
    - Emotional maturity and ability to handle high stress issues, problems, and situations.
    - Willing to depend upon Parish experts and work cooperatively with Committees and Chairs.

Working Environment

  • Full-time, salaried position with occasional evenings/weekends required for special events or urgent facilities issues.
  • Office located on parish campus; regular walkthroughs of all facilities, indoor and outdoor.
Being a new position, this Job Description will be updated for the successful hire in conversation with Fr. Harrison upon his return from sabbatical.​
Benefits:
  • AD&D, Life Insurance, Extended Health Benefits, Dental, EAP, and Pension
  • Paid time off vacation days (beginning at 3 weeks per annum after 1 year)
  • Paid sick leave
  • Opportunities for training and development
Perks:
  • Free coffee station
  • Monthly staff lunches
  • Helping spread the Gospel of Jesus Christ
The Job Competition is open until August 11th. However, we reserve the right to end the job competition early if sufficient qualified applicants apply and a successful candidate is interviewed. Please click the button below to upload your application. Successful applicants will be contacted for a job interview. There will be some questions given in advance to the interviewees in preparation for the interview. Any questions about the position can go through our parish office.